Best 11 Data Entry Software 2024 [Free & Paid]

Managing your data on spreadsheets and struggling with it? Learn more about top data entry software that can make you get rid of your spreadsheets.

In today's data-driven world, accurate and efficient data entry is crucial for businesses of all sizes. But manual data entry is time-consuming, prone to errors, and can stifle your productivity.

At global data entry market is expected to reach $10.2 billion by 2027. This signifies the significant role data entry plays in businesses.

61% of businesses report experiencing data quality issues due to manual data entry errors. This highlights the impact of errors on data quality.

What is Data Entry Software?

Data entry software tools are designed to streamline the process of collecting, organizing, and managing data. The software replaces efficient and costly manual data entry processes with robust tools that can be used on computers, laptops, or tablets.

As data entry is a tedious, repetitive, and mind-numbing task, the data entry software makes it easier for your business to manage the workflow efficiently. It automates a process and transforms data intelligently, syncing it across applications.

5 Reasons to Choose the Best Data Entry Software

Error Reduction and Accuracy: The software significantly reduces arrows compared to data inputs that are manually done. Automatic validation ensures accurate data, preventing mistakes.

Efficiency and Time Savings: Due to its streamlined process, this software leads to faster data entry. The users can focus on other valuable tasks by improving overall efficiency with the help of data management software.

Automation and Integration: The software can extract data from various sources, including scanned documents, web forms, and emails, for an easy workflow. Its connection to ERP, CRM, and accounting systems allows data to flow smoothly across the organization.

Centralized Data Management: The software provides centralized location insurance consistency and reduces data silos. Finding your specific information becomes effortless with this centralized data management feature. Things can even collaborate easily with the centralized network.

Adaptability and Scalability: The software can scale effortlessly along with the growth of a business, handling thousands of records. It adapts unique data requirements, such as custom forms and workflow, to ensure the right flexibility.

Top 11 data entry software to use in 2024

1. Stackby

Stackby is a no-code work platform for databases and spreadsheets. It helps keep your data teams and workflows in sync with flexible spreadsheet-style databases. You can create, collaborate, and automate anything with its pre-built templates and customizable features. In short, this versatile platform combines the simplicity of spreadsheets with the functionality of databases.

Stackby Features

• Easy interface of customizable spreadsheets
• Create your database defining different data types
• Integrate with various business API
• Connect your data to other tools like CRM project management software or marketing platform.

Stackby Pros

• Adapt your unique need with customizable field views and workflows according to your requirement
• Keep all your data centralized in one place eliminating scattered files and improving collaboration
• Connect seamlessly with other tools and enhance productivity
• User-friendly for those who are familiar with spreadsheet

Stackby Cons

• Some of the advanced features may be challenging for beginners or less techy users
• Setting your database and workflow may require effort at the initial stage.

Stackby Pricing

• Free Plan Forever
• Personal Plan starts at $5/user/month
• Economy Plan starts at $9/user/month
• Business Plan starts at $18/user/month
• Enterprise: Contact for custom enterprise plans

2. Microsoft Excel

Microsoft Excel is a spreadsheet application developed for features such as calculation or computation capabilities, graphing tools, and macro programming language. It is a platform with the basic features of all spreadsheets using a grid of cells arranged in several rows and letters to organize data manipulations. The best excel alternatives for today’s digital no-code era is Stackby with a lot of free features and paid plans.

MS Excel Features

• Excel is outstanding at performing calculations yet applying formulas
• It can create visually appealing charts and graphs to represent data
• Pivot tables allow to summarize and analyze large data sets quickly
• It can easily rearrange and filter data for deeper insights
• It can sort data in ascending or descending orders.

MS Excel Pros

• A widely used platform across industries for simple calculation to complex financial modeling
• Seamlessly integrates with other Microsoft Office applications
• User-friendly interface
• Works offline without internet connectivity

MS Excel Cons

• Risk of data loss
• Some advanced features may be challenging for beginners
• Data size limitations for large datasets

MS Excel Pricing

• Microsoft 365 family: $99.99/year
• Microsoft 365 personal: $69.99/year
• Office home and student: one-time purchase at $149.99

3. Google Sheets

Google Sheets is an online spreadsheet application that allows you to create, edit, and collaborate on spreadsheets from anywhere with the help of the internet. It is part of the Google Work Spaces suite of productivity tools and offers some powerful features that include data analysis, visualization, and real-time collaboration. Or else you can explore the Google Sheets alternative, Stackby that has a wide variety of features and pre-built templates.

Google Sheets Features

• Provides a wide range of built-in functions for calculations analysis and data manipulation
• Create custom formulas for automated task
• Multiple users can work on the same sheet simultaneously
• Can generate data visualization such as charts graphs and pivot tables
• Can seamlessly integrate with other Google apps like Gmail drive and docs.

Google Sheets Pros

• Free for individuals and a cost effective tool
• Real time collaboration that enhances productivity
• Commenting, chatting and sharing options facilitates the teamwork flow
• All workbooks are automatically saved to Google drive
• Easy to learn and navigate

Google Sheets Cons

• It has offline limitations and requires internet connection for real-time collaboration
• The complex data modeling may be challenging for beginners

Google Sheets Pricing

• Free for individuals
• Business starter: $6/user/month
• Business standard: $12/user/month
• Business Plus: $18/user/month
• Enterprise: Custom pricing

4. Airtable

Airtable is a spreadsheet platform with the power of a database. It offers users the ability to manage and organize their data in a variety of customizable views. From basic sheets to complex project management workflows, Airtable adapts to the unique needs of each user. It is a versatile tool for data entry and organization.

If you are looking for Airtable alternatives then Stackby can be the one for you. It is a no-code automation tool with a variety of free features for individuals.

Airtable Features

• It has a customizable straightforward and user-friendly setup
• It can quickly set up databases and create different views to suit your requirements
• Provides real-time collaboration and communication
• Visually appealing interface and user-friendly
• Has pre-built templates for easy setup and use

Airtable Pro

• It has a forever-free plan for small teams and individuals
• It facilitates seamless real-time collaboration among the team members
• It has a user-friendly interface and makes data management easy
• The pre-made templates simplifies to set up the work process

Airtable Cons

• Limited features for free plan
• Require a top-tier account to access Gantt tools
• Some advanced features may take time to learn

Airtable Pricing

• Free forever plan
• Team: $20/seat/month
• Business: $45/seat/month
• Enterprise: Contact for pricing

5. Zoho Sheet

Zoho Sheet is a collaborative spreadsheet software offering a wide range of features. It provides you with all of your spreadsheet needs, including functions and formulas, filters, and data validation tools. It gives the utmost importance to your data and privacy, and you have complete control over your data.

Zoho Sheet Features

• Allows real-time collaboration to make it easy for teams to work together
• Data organization to manage data efficiently
• Data consistency by validating the entries
• Supports a wide range of formulas for complex calculations
• Pre-built templates to simplify work.

Zoho Sheet Pros

• Real-time collaboration and answers productivity for remote working
• Cost-effective with competitive pricing including a free plan
• Integrate with other Zoho apps and third-party tools
• User-friendly interface for all skill levels

Zoho Sheet Cons

• Might be challenging for users at an initial stage
• Advanced features are limited as compared to other data management software

Zoho Sheet Pricing

• Free plan available
• Paid plan starts at $10/user/month

6. QuickBase

QuickBase is a low-code application development platform that helps manage complex projects, workflows, resources, compliance, and delivery. This database is software-enabled to tackle complex projects with ease. It connects the data, teams, and workflow in one central place.

QuickBase Features

• Adaptable features to make changes swiftly without redeploying code
• Allows good speed for complex business processes
• Offers real-time collaboration for teams to work together
• A platform for better data organization
• Supports a wide range of formulas and calculations

QuickBase Pros

• Has pre-built templates
• User-friendly and easily integrates with other applications
• Flexible customization to meet your specific need
• Cost-effective with competitive prices and a free plan for the basic requirements

QuickBase Cons

• Some features may be time-consuming and need high expertise
• Some advanced features might be limited to other tools

QuickBase Pricing

• Free for individuals
• Team: $35/user/month
• Business: $55/user/month
• Enterprise: Fully customizable

7. Formstack

Formstack is a digital workplace that allows organizations to create a workflow with no-code forms documents and signatures. The database software simplifies the process of collecting and managing data through customizable forms. From simple to complex forms, Formstack can create everything to meet your business requirements.

Formstack Features

• Easy form builder with customizable forms
• Ensures easy accessibility for all users
• Ensure an efficient route of data to the right person
• Customize email notifications based on form responses
• Create dynamic forms with conditional rules
• Gather and store critical data collection
• Customize user experience after form submission

Formstack Pros

• Foster teamwork and streamline the process
• Can integrate with over 40 platforms
• Ensures high security for data protection
• User-friendly with drag-and-drop interface

Formstack Cons

• Might be confusing for beginners
• The pricing may be higher as compared to other alternative

Formstack Pricing

• Starter: 59/month
• Teams: $99/month
• Pro: $249/month
• Enterprise: Contact for pricing

8. Typeform

Type Form is a platform that specializes in online form building and online surveys. It helps in creating dynamic forms based on user needs. This interactive form builder focuses on providing a seamless user experience. The data entry in Type form is more like a conversation than a chore.

Type Form Feature

• Type forms are people friendly that are visually captivating and fun to fill out
• There are over 3000 variety of templates for users
• The platform is built with no code automation
• It can integrate with other rules and platforms to enhance your data collection process

Type Form Pros

• This database platform has a engaging user experience
• It has flexible templates to suit all your specific need
• You can customize a wide range of templates based on the responses.
• You can seamlessly connect with other tools for better integration possibilities

Type Form Cons

• The advanced feature plan may seem higher to some individuals
• It may streamline your table for structure data entry

Type Form Pricing

• Basic: $24/month
• Plus: $50/month
• Business: $83/month
• Enterprise: Contact for pricing

9. Coda

Coda is your all-in-one collaborative workspace that brings teams and tools together for a more organized workflow. The platform combines the power of Google Docs, the flexibility of Airtable, and the versatility of Notion.

This database software empowers teams to build their solutions for any complex problems. The best Coda alternative nowadays is Stackby. As it is a one-work platform with endless possibilities, you should explore it.

Coda Features

• Automation of different tasks to make workflow more efficient
• Provides AI-powered writing assistance
• Helps create custom document templates for consistent formatting
• Manages all your documents projects and tasks seamlessly

Coda Pros

• The platform excels in customization and flexibility
• It provides integrated solutions for Google Workspace customization users
• It facilitates collaboration among team members for easy workflow
• There are no manual configuration for integrations

Coda Cons

• Its pricing may configurations be one of the cons
• The integration with external tools must be improved

Coda Pricing

• Free Plan available
• Pro: $10/month
• Team: $30/month
• Enterprise: Contact for pricing

10. Knack

Knack is a no-code application development platform. It is built to create custom online databases without coding. This simple, powerful, and amazing tool that is a flexible place for all your data management. The software empowers businesses with its user-friendly approach and cost-effective pricing.

Knack Features

• Provides end-to-end customization
• Seamlessly import data from other sources
• Backup builder network to ensure data security with backup
• Helps create apps without coding
• Sharing centralized workflow with its collaboration feature
• Stay informed with its notifications

Knack Pros

• Knack has a user-friendly interface to save your business valuable time.
• It provides an affordable pricing structure
• It is easily customizable for your specific needs

Knack Cons

• It possesses a slight learning curve for beginners
• Newcomers may find complex customizations

Knack Pricing

• Starter: $49/month
• Pro: $99/month
• Corporate: $219/month

11. Cognito Forms

Cognito Forms is a database software that lets you create surveys and registration forms. Users can create powerful forms easily with the help of Cognito forms. It is an all-in-one tool that helps you customize with a drag-and-drop feature.

Cognito Forms Features

• Provides an easy-to-use form building to create a wide range of forms
• Workflow automation to engage users in multi-step process
• Easy customization for various purposes including sura vey, order forms and lead forms
• Easy data management to access information easily
• High security and compliance

Cognito Forms Pros

• Robust free plans to make a User-friendly and easy access
• User friendly interface to get started and navigate
• Advanced data field for ensuring accurate data collection

Cognito Forms Cons

• Some users may find it lacking advanced features
• It sometimes strikes a balance between traditional form builders and enterprise solutions

Cognito Forms Pricing

• Free for individuals
• Pro plan at $15/month
• Team plan at $35/month
• Enterprise for $99/month

6 Must-have Features of Data Entry Software When you are using for your business

Data Classification: The software helps categorize data based on predefined criteria. This makes it easier to organize and retrieve data later.

Data Extraction: This feature helps extract relevant information from different sources to save you time. It includes data extraction from documents, forms, or databases.

Data Cleaning: This helps tools to identify any errors, inconsistencies, or duplicates in any of the data.

Data Validation: Data management software validates the functionality of data against any predefined rules. It ensures the accuracy of each data.

Document Scanning: The software integrates with scanners so that you can easily digitalize the documents on paper.

Electronic forms: These forms reduce manual errors. They also help streamline the data process.

All these features help businesses to work more effectively and precisely.

Conclusion

Each tool offers different features to streamline your data process and organize a better workflow. While one of the best options for all your needs is Stackby. The platform is popular among users due to its no code automation feature.

Sign up for Stackby today and start optimizing your data management.